Recruiting Associate

Who We Are

Our mission is to make the world programmable. Sight is one of the key ways we understand the world, and soon this will be true for the software we use, too.

We’re building the tools, community, and resources needed to make the world programmable with artificial intelligence. Roboflow simplifies building and using computer vision models. Today, over 1M+ developers, including those from half the Fortune 100, use Roboflow’s machine learning open source and hosted tools. That includes counting cells to accelerate cancer research, improving construction site safety, digitizing floor plans, preserving coral reef populations, guiding drone flight, and much more.

Our team is small relative to our impact, and we believe our user success is our success, not the inverse. A team member summarized: “Roboflow is a company full of giant brains and tiny egos.” We find software has a multiplier effect on all roles, not only product and engineering, so Roboflow employs developers across the company in design, sales, customer support, marketing, and beyond.

We’re supported by great customers and investors, having raised over $63 million from Google Ventures, Y Combinator, Craft Ventures, Sam Altman, Lachy Groom, and other leading software investors.

What We’re Looking For

Primarily, you like to make great things with passionate colleagues. You are someone who likes to own outcomes, not only inputs. You’re motivated by having responsibility and accountability. You’re eager to do the work, big and small.

You’re energized by creating order, helping teams move faster, and giving candidates a thoughtful, organized experience. You enjoy being the person who keeps many moving pieces on track, whether that means coordinating interviews, following up on feedback, preparing candidate materials, or making sure the right people have the right information at the right time.

You’re motivated by the question, “How can I make this smoother?” and you have a track record of improving processes, communication, and follow through. You care about details because you know they shape the candidate experience and the hiring team’s ability to make good decisions.

We are less concerned with the number of years you’ve spent in recruiting than with the ownership, judgment, and organization you bring to the work. You believe exceptional hiring is one of the highest leverage activities inside a company, and you want to help build the systems that make great hiring possible.

What You’ll Do

As a Recruiting Coordinator, you’ll help Roboflow build a fast, thoughtful, and organized hiring process across sales, customer success, marketing, engineering, product, customer facing technical roles, and operations. You’ll partner closely with the People team, hiring managers, recruiters, external search partners, interviewers, and candidates to keep searches moving and create an excellent candidate experience.

This is a high leverage role for someone who is extremely organized, clear in communication, and excited to help build recruiting systems from the ground up. The work you do will directly influence how quickly Roboflow can hire exceptional people and scale the team.

Success in this role means candidates feel taken care of, hiring managers and recruiters have the information they need, interviews happen smoothly, feedback loops stay tight, and recruiting data and processes become more reliable over time.

• Own interview coordination across priority searches, including scheduling, rescheduling, calendar logistics, interviewer reminders, candidate communications, and follow ups

• Create a polished, responsive, and thoughtful candidate experience from first interview through final stage

• Partner with recruiters, hiring managers, and external search partners to keep active searches organized and moving quickly

• Maintain accurate candidate, job, stage, and interview data in Ashby

• Help prepare interview plans, candidate packets, scorecard reminders, hiring manager updates, and weekly search health materials

• Track recruiting process blockers, delayed feedback, scheduling issues, and next steps

• Support weekly search health meetings by helping prepare agendas, notes, action items, and follow ups

• Help create and improve recruiting workflows, templates, checklists, documentation, and reporting

• Support offer and onboarding logistics in partnership with the People team as needed

• Serve as a trusted operational partner to candidates, interviewers, recruiters, hiring managers, and company leaders

Who You Are

• You’re an organizer, communicator, and operator who thrives in fast moving, ambiguous environments. You combine high attention to detail with strong judgment, urgency, and care for people.

• 1 to 3 plus years of recruiting coordination, talent coordination, People Operations, executive assistant, operations, or other high volume coordination experience

• Excellent written and verbal communication. You can represent Roboflow thoughtfully with candidates and internal partners

• Strong attention to detail and ability to manage many moving pieces without dropping balls

• Comfortable working across calendars, time zones, competing priorities, and last minute changes

• High ownership and follow through. When something is unclear or blocked, you proactively drive it forward

• Strong judgment around candidate experience, confidentiality, urgency, and internal communication

• Bias toward speed and clarity. You move quickly while keeping people aligned

• Comfortable reminding busy people to provide feedback, make decisions, and keep processes moving

• Experience with ATS workflows or recruiting tools such as Ashby, Greenhouse, Lever, GoodTime, Calendly, or similar systems

• Comfortable creating lightweight processes without making things bureaucratic

• Curious about technology and excited to help build a company at the center of AI and computer vision

• Comfortable operating with autonomy and accountability

Where You’ll Work

Roboflow’s team is distributed across the world. We currently have Hubs in New York City, San Francisco, Brazil, and Singapore, and plan to open more as we grow density in new cities. We provide opportunities, like team onsites in different cities, and resources, like a $4000 per year travel stipend, to work in person with other team members as much as you'd like, while also supporting remote team members. You can work from one of our Hubs, we offer a relocation bonus, work from home, work at coworking spaces, etc. We want you to work where you