Executive Business Partner

<h2 class="p1"><span class="s1">Role Description</span></h2> <p>Dropbox is seeking a detail oriented Executive Business Partner to support <span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qotv4j5z89zz79zz65zyz88zz69zg7z73zxlnz65zz74z9z70zz65zz85zcpz65zxiz65zz70z3m">a C-Level Executive</span><span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z"> who sits on our senior management team.</span> Our Admins are the glue that holds everything together - from calendaring and travel to team support, you<span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z">’ll</span> have the opportunity to participate in a wide variety of <span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z">impactful,</span> strategic tasks. <span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z">With humility and resourcefulness, you’ll </span>building strong relationships with internal stakeholders and external contacts<span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z">,</span> making a point to be available and approachable <span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z">and support the department’s goals</span>. You’ll <span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z">work</span> in a fast-paced environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you.</p> <h2 class="p1"><span class="s1">Responsibilities</span></h2> <ul> <li>Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal and external executives and assistants</li> <li>Partner with other admins and senior leaders to align calendar availability and ensure<span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qotv4j5z89zz79zz65zyz88zz69zg7z73zxlnz65zz74z9z70zz65zz85zcpz65zxiz65zz70z3m"> the Executive</span> is available for any necessary meetings, while balancing managerial and personal demands.</li> <li><span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z">Plan and execute on-site and off-site meetings, dinners, and events, including for Executive with customers</span></li> <li><span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z">Arrange </span>domestic and international travel arrangements<span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z">&nbsp;</span></li> <li><span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z">Prepare monthly expense reports, and coordinate other documentation, where needed</span></li> <li><span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z">C</span>oordinate special projects as needed</li> <li>Serve as the face of Dropbox on behalf of your lead and act as a liaison, building great relationships with internal stakeholders and external contacts</li> <li>Partner with <span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z">the</span> admin<span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z"> community</span> to ensure necessary coverage for full leadership team and set operating standards for the organization</li> </ul> <h2 class="p1"><span class="s1">Requirements</span></h2> <ul> <li>Bachelor's Degree or equivalent field experience<span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qotv4z67zz65zjz78z1z69zdz122zluz90zz84zl0r58z82zcz78z2z90zz66zz79zz90zlz84zz89zu"> with </span><span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z">6</span>+ years experience in an administrative support role</li> <li>Experience with heavy calendaring for multiple <span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z">executives</span> <span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z">and</span> teams&nbsp;</li> <li>Event planning experience&nbsp;</li> <li><span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qotv4z67zz65zjz78z1z69zdz122zluz90zz84zl0r58z82zcz78z2z90zz66zz79zz90zlz84zz89zu">Ability to travel up to 50%</span></li> <li>Great communication skills and the ability to work effectively with a spectrum of personalities</li> <li>Strong Google calendar/e-mail/doc skills</li> <li>Ability to juggle<span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z"> many</span> projects and priorities at once in an organized manner&nbsp;</li> <li>Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail</li> <li>Track record of consistently going above and beyond with a proactive mindset</li> <li>Ability to maintain composure and sense of humor in high-pressure situations</li> <li>Admin peer support experience and has worked on an Admin team of at least 20+&nbsp;</li> <li>Passion for Dropbox and helping your leads and their teams as they scale</li> </ul> <h2>Preferred Qualifications</h2> <ul> <li>Experience working in tech</li> <li>Experience working with a product team</li> <li><span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qowz81zz86zcvlz122zs3wgz73zz76zz70zhbz122zz78zloz87zz67zjh3xz86z8j4dz70z">Experience working with a go-to-market/customer-facing team</span></li> <li>Project or program management experience</li> </ul> <h2>Durable Skills</h2> <p><span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qotuz85zdz87z113tz83zz67z5n8qpz80zpz89zoz69zcz76zz87zz88zz88z5gsnz85zu">AI fluency means using these tools to </span><span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qotuz85zdz87z113tz83zz67z5n8qpz80zpz89zoz69zcz76zz87zz88zz88z5gsnz85zu"><em>amplify</em></span><span class=" author-d-1gg9uz65z1iz85zgdz68zmqkz84zo2qotuz85zdz87z113tz83zz67z5n8qpz80zpz89zoz69zcz76zz87zz88zz88z5gsnz85zu"> human judgment, not replace it. We believe people with these skills will thrive