Business Operations Manager

About the Role

We are a growing biotechnology company based in Regensburg, Germany, focused on enhancing the bioavailability and functionality of plant-based ingredients for use in nutraceuticals, food, pharmaceuticals, and personal care. With a lean team of around a dozen people, we develop and produce proprietary ingredient technologies that help brands create more effective, natural products.

We are looking for a hands-on Business Operations Manager to keep our day-to-day operations running smoothly. You will sit at the intersection of production coordination, procurement, logistics, and administration — working closely with our internal team, production partners across Europe, and global suppliers. This is a central, high-ownership role that directly supports the company's operational reliability and continuous improvement.

What You'll Do

• Ensure productions run on schedule and that materials arrive on time.

• Coordinate production planning and monitor associated orders.

• Oversee logistics and maintain visibility on transports and delivery timelines from factory to customer.

• Manage procurement of production materials and laboratory equipment.

• Serve as the primary interface to European production partners and global suppliers.

• Handle administrative tasks and provide support in financial areas such as budgeting and basic accounting.

• Work directly with our ~12-person internal team, management, and external logistics providers.

• Continuously improve procurement and process workflows and help build operational structure from the ground up.

What We're Looking For

Required:

• Completed vocational training or degree in operations, logistics, procurement, supply chain, business administration, or equivalent.

• Relevant hands-on experience in operations, logistics, procurement, supply chain, or administration.

• Demonstrated ability to coordinate production scheduling and manage procurement of production materials and lab equipment.

• Experience managing logistics from factory to customer, including oversight of transportation timelines.

• Fluent German and English — minimum C1 level in both spoken and written communication (this is a dealbreaker requirement).

• Confident, proficient use of MS Office, especially Excel/spreadsheets.

• Strong organizational skills with the ability to prioritize across multiple concurrent workstreams.

• Solution-oriented and pragmatic mindset with a strong bias for action and ownership.

• Enthusiasm for building processes and structures in an early-stage environment.

Nice to Have:

• Experience with ERP or process management systems.

• Background supporting budgeting and accounting processes.

Compensation & Benefits

• Salary range: €45,000 – €65,000 per year (depending on experience).

• Full-time, permanent position with flexible working hours.

• Hybrid work arrangement with home office options.

• 30 days of vacation.

Please note: visa sponsorship is not available for this role. Candidates must already be authorized to work in Germany.

Location

This role is based in Regensburg, Bavaria, Germany (hybrid). Candidates should be willing and able to work on-site regularly.

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