Executive Assistant

Provide administrative support to executive and/or senior level management. Responsible for company executive(s) calendar, meetings, files, documentation, communications, travel arrangements and other office projects and activities. Primary Job Duties and Responsibilities (Essential Job Functions) Common activities are listed below. Actual position responsibilities may vary. Please refer to manager or human resources for specific duties and performance expectations of the position. • Executive assistant duties vary between executives and/or companies. Incumbents should confirm specific job responsibilities with management. General activities typically include: (70-80%) • Provide phone support to executives, exhibiting a high degree of professionalism. • Oversee the electronic/hard copy mail management, including responding to routine correspondence and inquiries. • Scan business and industry journals and perform internet searches for industry and company related topics and communicating results. • Provide oversight and coordination of meeting and conference call scheduling on company executives(s) calendar(s) including special meeting/program needs. • Prepare agendas, take and transcribe meeting minutes or provide back-up for this function. • Oversee the maintenance of departments subject files and record retention. • Reconcile/process invoices, statements, forms and other paperwork. • Order departmental supplies and oversee maintenance of office equipment. • Prepare correspondence and other reports/documentation for executive review/signature as appropriate. May follow-up on communications for president and company executives requiring action or response to ensure deadlines are met and appropriate action taken. • Closely manage all aspects of travel arrangements including air, ground, and hotel. May review and approve management travel and entertain