Executive Assistant, Chief People Officer

<div class="content-intro"><p>Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!</p></div><p>We’re looking for an Executive Assistant to support Figma’s Chief People Officer and VP, Talent to strategically manage the day-to-day administrative and operational needs of the People organization, while also contributing significantly to projects and initiatives that help drive the company’s priorities. You’ll be responsible for keeping the leaders and teams organized, aligned, and helping them maintain focus while scaling for growth and delivering an exceptional internal and external experience. This role will strategically manage day-to-day administrative and operational needs, infuse Figma’s culture and values in the work to create a meaningful Figmate experience, and cross-functionally collaborate with the broader People Org and stakeholders across Figma. We are looking for an experienced Executive Assistant who has supported at a VP or C-Suite level before. Experience with People or Talent Teams is a bonus.&nbsp;</p> <p>This is a full-time role based out of our SF Hub.</p> <h3><strong>What you'll do at Figma:</strong></h3> <ul> <li>Support the Chief People Officer and VP, Talent with calendar, travel, meetings, agendas, preparation, tasks, notes, emails.</li> <li>Serve as a strategic thought and execution partner to your Executives and their leadership teams, with a focus on team cohesion, operations, and planning.</li> <li>Identify areas to optimize the Executives’ time and make recommendations regarding time management, prioritization, and business needs.</li> <li>Partner with internal teams to ensure cross functional alignment on projects, company milestones, and internal events – this will include some ad hoc project management</li> <li>Act as a delegate for your Executives by signing off on expenses, approving POs, and managing other tooling as needed, with careful attention to internal policy.</li> <li>Find opportunities for process optimization across team and company workflows.</li> <li>Prepare and/or build content, presentations, and key documents for your leaders</li> <li>Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events.</li> </ul> <h3><strong>We’d love to hear from you if you have:</strong></h3> <ul> <li>7+ years of experience in a senior administrative support role.</li> <li>Experience working in a fast-paced environment with the ability to adapt quickly to changing demands.</li> <li>Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and online.</li> <li>The ability to shift gears and prioritize based on the volume and urgency of requests.</li> <li>Expertise in prioritizing, connecting dots, and anticipating needs.</li> <li>A commitment to being trustworthy, reliable, and maintaining the strictest confidentiality.</li> <li>Dedication to fostering inclusivity and navigating initiatives through an optimistic lens.</li> </ul> <h3><strong>While it’s not required, it’s an added plus if you also have:</strong></h3> <ul> <li>Experience with our product suite.</li> <li>Supported teams of 100+ people (bonus points for complex global teams).</li> <li>Previous experience supporting People or Recruiting teams.</li> </ul><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p><strong><span style="font-size: 16px;">Pay Transparency Disclosure</span></strong></p> <p>Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location.&nbsp;</p> <p>Figma offers equity to employees, as well as a competitive package of additional benefits, including health, dental, and vision coverage; retirement benefits with company contributions; parental leave and reproductive or family planning support; mental health and wellness benefits; and paid time off. Figma provides paid sick leave, holidays, and other leave benefits in compliance with applicable federal, state, and local laws, including the requirements of the Washington Minimum Wage Act and related regulations. Exempt employees are eligible for employer‑provided paid flexible PTO in addition to flexible paid sick leave. PTO is subject to manager approval. Additional benefits may include company recharge days, cell phone and home internet reimbursements, and a number of lifestyle spending accounts. Figma also offers sales incentive compensation for most sales roles and an annual bonus plan for eligible non-sales roles. All compensation and benefits are subject to applicable plan terms and may be modified by Figma at any time, consistent with applicable law.</p></div><div class="title">Annual Base Salary Range:</div><div class="pay-range"><span>$127,000</span><span class="divider">&mdash;</span><span>$269,000 USD</span></div></div><div class="pay-input"><div class="description"><p><span style="font-weight: 400;"><span style="font-size: 18px;"><strong><span style="font-size: 16px;">Pay Transparency Disclosure</span></strong></span></span></p> <p>Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location.&nbsp;</p> <p>Figma offers equity to employees, as well as a competitive package of additional benefits, including health, dental, and vision coverage; retirement benefits with company contributions; parental leave and reproductive or family planning support; mental health and wellness benefits; and paid time off. Figma provides paid sick leave, holidays, and other leave benefits in compliance with applicable federal, state, and local laws, including the requirements of the Washington Minimum Wage Act and related regulations. For non-exempt employees, PTO is accrued at a rate equivalent to 15 days per year for full‑time employees. Accrued PTO may be used for vacation or personal time, subject to company policy and manager approval. In addition, the company provides 10 paid sick days annually for non-exempt full-time employees. Additional benefits may include company recharge days, cell phone and home internet reimbursements, and a number of lifestyle spending accounts. Figma also offers sales incentive compensation for most sales roles and an annual bonus plan for eligible non-sales roles. All compensation and benefits are subject to applicable plan t