Hybrid Executive/Personal Assistant to Founder of RE Developent Firm

The Managing Principal of a well-established real estate development and investment firm is looking for an Executive Assistant/Office Manager.The firm develops both commercial and residential properties. The role is hybrid: 4 days in office, 1 day remote. AbouttheJob: ♦Prioritize emails; proactively follow up or bring attention to time-sensitive and urgent matters ♦Maintain both business and personal calendar ♦Schedule meetings ♦Coordinate travel arrangements as requested ♦Catalogue and track the location of art collection and furniture ♦Oversee time and attendance of employees, manage paid time off logs ♦Process health insurance renewals annually ♦Oversee 401(k) administration ♦Distribute or post updated employment regulations as needed ♦Coordinate insurance requirements with insurance broker and Executive Team. ♦Request updated COIs as needed ♦Process renewals, present changes to Managing Principal ♦Scan invoices for retention and forward invoices to managers for approval and coding ♦Enter invoices in financial management software – Sage Intacct ♦Research and respond to vendors issues as needed ♦Some support to the Director of Construction ♦Maintain digital copies of all contracts and related documents. ♦Assist in providing necessary documentation to architects and builders on active projects ♦Enter job cost detail per invoice in Project Management System – ECI/Mark Systems when needed. ♦Ensure parties have necessary information for closings ♦Organize and maintain digital records. ♦Create and maintain shared office calendar in Outlook ♦Prepare, edit, and proofread contracts and other documents as requested ♦Coordinates and completes special projects as assigned by the Executive Team ♦Keep track of office supplies and place orders ♦Negotiate contracts for office services as needed; copier, storage units, internet, cell phones, etc. ♦Point of contact for IT issues, coordinating with IT support About You: ♦Minimum of 5 yearsofexperienceas an executive assistant ♦Bachelor’s Degree a plus ♦Background in real estate development a plus ♦Project management, or real estate software a plus ♦ExcellentMicrosoftOfficeSuiteskills;excellentwrittenandverbalcommunication skills ♦Highly organized and detail-oriented Salary, Benefits, Paid Vacation Skills: Billing, Calendar Management, Cellular Telephone, Construction, Contract Creation, Contract Negotiation, Copying Machines, Detail Oriented, Documentation, Employment Law, Establish Priorities, Executive Assistant Skills , Finance Software, Financial Management, Furniture, Health Insurance, Insurance, Mail Processing, Microsoft Outlook, Office Management, Order Supplies, Organizational Skills, Project/Program Management, Proofreading, Real Estate Development, Real Estate Software, Record Keeping, Residential Real Estate, Technical Support, Travel Planning About the Company: C-Suite Assistants