Business Manager I

Business Manager IRequisition ID: 00138900 Organization: Sheriff's Department Job Posting: May 4, 2026, 11:08:20 AM Closing Date: May 18, 2026, 11:59:00 PM Full-time A.M. P.M. Posting Salary: $33.770 - $37.237 hourly Cook County Sheriff Job Code: 0251 Job Title: Business Manager I Salary Grade: 18 Department: Administration Bargaining Unit: Not Applicable Position Details: Civilian (non-sworn) / non-merit ranked / internal & external candidates FLSA Status: Non- Exempt Probation Period: 12 Months Characteristics of the Position General Overview Under the general supervision of the Chief Financial Officer, the Budget Director, and Director of Department of Corrections (DOC) Business Office and Supply Chain Management, the Business Manager I, is responsible for performing everyday management of all payment cycle activities. Keep track of, process and reconcile payments and expenditures, including purchase orders, invoices statements, checks, refund requisitions etc., in compliance with financial policies and procedures. Performing accounting work connected with such functions for various Sheriff’s funds. Under the general supervision of the chief financial officer, Budget director and Director of DOC Business Office and Supply Chain Management, the Business Manager I, is responsible for maintaining the financial records by accurately recording the day-to-day financial transactions. Key Responsibilities and Duties Ensure correct approval, sorting coding and matching of invoices/receipts. Liaise and communicate with internal and external clients. Regularly tabulate data. Compile and present necessary reports. Process and enter invoices into the accounting system ensuring that all relevant information is accurately recorded. Review and process all inmate welfare expenditure and asset forfeiture requests. Maintain all documents for inmate welfare and asset forfeiture approvals in a systematic manner. Investigate and resolve any irregularities or enquiries in invoices. Reconcile and verify source documents such as invoices, receipts, and computer printouts. Process accounts and incoming payments in compliance with financial policies and procedures. Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted. Verify discrepancies. Facilitate payment of invoices due by sending bill reminders and contacting clients. Post receipts in a timely manner. Organize bills and invoices. Update financial spreadsheets with daily transactions. Assist with financial data entry and general bookkeeping. Manage data, records, and reports by checking for errors and verifying accuracy of information. Attend and take notes at all financial department meetings. Assist with audits as necessary. Adhere to current accounting/finance laws and regulations. Monitor, control, and maintain financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches m and corrects questionable expenditures. Perform clerical functions incidental to accounting activities. Assist the financial management team with budget planning and expense analysis. Coordination daily financial tasks with the financial management team to optimize workflow. Maintain an organized office environment. Maintain complete filing system to support financial records. Knowledge, Skills, and Abilities Attention to detail the ability to accurately revie and enter data, ensuring that invoices and payments are processed correctly. Strong organizational skill the capacity to effectively manage multiple tasks and meet deadlines in a fast-paced environment. Analytical skills the ability to reconcile accounts, identify discrepancies and resolve issues in timely manner. Excellent communication skills, the competence to effectively communicate with vendors suppliers and internal stakeholders, both verbally and in writing. Problem- solving abilities, the aptitude to identify and resolve issues independently, or escalate them to the appropriate personnel for resolution. Time management skills, the capability to prioritized tasks and manage time efficiently to meet deadlines. Eth